VENDOR/CLAIMS PROCESSING

Any reputable person or business that offers the commodities or services provided by the Calumet Township Trustee's Office may become a vendor for general assistance to eligible recipients. The vendor should visit the Township's Claims Department for any special instructions.

DIFFERENT TYPES OF VENDOR REQUIREMENTS

  LANDLORDS

1. Landlords must file legal documents and show proof of ownership. One half of property taxes owed on property to be rented must be paid. Also one half of property taxes owed on property to be rented must be paid to update property.
2. Annual recertification is required.
3. Agree to a housing inspection based on Federal, State or City building codes.
4. Accept rental payment on eligibility of family size per bedroom.
5. Understand the distinction between shelter payment with utility and without utility.
6. Sign a Landlord Agreement with the Township.

MORTGAGE COMPANIES

Terms and conditions of the contract method of payment by the Township Memorandum of Understanding on principal and interest and taxes.

UTILITIES

Monthly itemized bills required with distinctions between current and delinquent bills. 

PHARMACEUTICALS

Medical

Fee Schedule R/X pricing (wholesale/retail)

SERVICE DELIVERY

A client approved for assistance is issued a Calumet Township purchase order by General Assistance made payable to a vendor to supply the needed commodity or service for a specified dollar amount.

The client must sign the purchase order under "CUSTOMER'S RECEIPT" acknowledging receipt of the commodities and/or service.

The vendor must sign the purchase order under "VENDOR'S STATEMENT" acknowledging delivery of the commodities and/or service.

The purchase order/voucher is redeemable only for the service or commodity named. The purchase order is issued on a thirty (30) day cycle.

CLAIMS APPROVAL AND PAYMENT

1. The completed purchase order is audited by the Township's Vendor/Claims Processing Department.
2. The purchase order is forwarded to the township's Claim Department, where a claim form will be created to generate payment.
3. Payment will be made by check from the CTTO after the purchase order is received from the Vendor/Client Processing Department.
4. Payments are made within 30 to 45 days from date purchase order is received in claims department.

Eligibility Guidelines

Per Indiana State law, the Calumet Township Trustee must set standards and eligibility guidelines to determine qualification for township assistance. Financial guidelines are set per household size. Eligibility is determined in the service investigation consultation. By subtracting the total household income for the past 30 days from the income standard set for the household size, the service investigator can provide a client with their eligibility rate.

See General Assistance for procedures and standards for servicing township clients.

Example - Household of four (4) calculation

Effective January 1, 2003 , the following is the current Federal Poverty Guidelines. All applicants for poor relief assistance will be eligible, only if the total monthly household income is less than the following standard guidelines.

Once financial eligibility is determined, the applicant must present paid receipts to verify how 80% of the total household income for the past 30 days was expended. Only receipts for the basic necessities of living will be accepted (i.e., shelter, utilities, medical, food - if the client is not receiving food stamps). The amount of services requested is approved, partially approved, or denied.

As part of the process to establish eligibility for clients seeking assistance, once a client has been denied service, they have the Right To Appeal.

See General Assistance for procedures and standards for servicing township clients.

OTHER REQUIREMENTS FOR ELIGIBILITY

Once financial eligibility is determined, certain other non-financial requirements for eligibility must be met:

Under Indiana Code 12-20-6-5